PRIVACY NOTICE

Introduction

This privacy notice (the “Privacy Notice”) sets out how the companies of the M.S Security Group (hereinafter referred to as “M.S Security Group”, “we”, “us”, “our”) collect,  process and protect any personal information (the “Personal Data”) that you provide us with, when using our website.

Please read this Privacy Notice carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personal Data in accordance with our policies.

What Personal Data we collect from visitors of our website?

While you are using our website, you may wish to make an inquiry or apply for employment with us and in any of these cases you will be asked to enter the following personal information:

  1. Your full name;

  2. Contact information icluding email address, telephone number;

  3. Your Nationality;

  4. Your curriculum vitae;

  5. Any other information relevant;

When do we collect your Personal Data?

We collect Personal Data from you when you wish to apply for employment with us, through our website and/or landing page and complete the relevant sections.

We also collect your Personal Data when you have any inquiries and wish to contact us through our website.

How do we use your Personal Data?

We require this information to assist with any potential inquiries you may have and to assess any job application that you have applied for.

How do we protect your Personal Data?

We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected Personal Data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Do we use cookies?

Yes, our website and landing page uses “cookies” to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A “cookie” is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

We use the following Cookies:

  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
     

  • Functionality cookies. These are used to recognise you when you return to our website.
     

  • Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed.

     

You can choose to accept or decline cookies and may change your preferences and options via your web browsers. Please note that all information gathered is anonymous and no personally identifiable information is collected.

Prior to installing the cookies on your computer, a relevant message shall appear on your screen where you will have the option to agree by clicking “Got It” or “ Learn more” which will give you the option to delete the cookies.

Third-party disclosure

We do not sell, trade, or otherwise transfer to third parties your Personal Data unless we provide you with advance notice and obtain their prior consent. We may only share your Personal Data with affiliated companies within the M.S Security Group and/or partners and or contracting third parties if necessary.

We may also disclose your Personal Data to any third party, when such a disclosure is appropriate to comply with any relevant applicable law, or to enforce our website policies, or to protect ours or others rights or our property or safety.

Controlling your Personal Data

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the following email address; dpo@mano-security.com. We will promptly correct any information found to be incorrect.

How long do we keep your Personal Data?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Your Legal Rights

You have the following legal rights in relation to your Personal Data:

  • Request access to your Personal Data (commonly known as a “data subject access request”). This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.
     

  • Request correction of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
     

  • Request erasure of your Personal Data. This enables you to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with local law.  Please note, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
     

  • Object to processing of your Personal Data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
     

  • Request restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
     

  • Request the transfer of your Personal Data to you or to a third party (or as commonly known “data portability”). We will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
     

  • Withdraw consent at any time where we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
     

If you wish to exercise any of the rights set out above, please contact us at dpo@mano-security.com.

No fee is usually required to exercise any of these rights. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. However it may take us longer than a month, if your request is particularly complex, or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes to this Privacy Notice

The Data Protection Officer (the “DPO”) of M.S Security Group, will update this Privacy Notice at least annually.

If you believe that M.S Security Group has not adhered to this Privacy Notice please contact the DPO at dpo@mano-security.com.

Consent

By accessing, browsing and/or using the website and/or landing page of M.S Security Group, you hereby provide your consent to the use of your Personal Data, as indicated in this Privacy Notice. The provision of this consent does not exclude the obligation of M.S Security  Group and/or of other parties as the case may be, to obtain prior free explicit and specific consent whenever required in accordance with the EU General Data Protection Regulation ((EU) 2016/679) (the “GDPR”) as amended from time to time and all applicable national laws and regulations.

Copyright 2017 © M.S. Security & Personnel Ltd.

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