When do we collect Personal Data from the visitors of our websites?
We collect your Personal Data when you have any inquiries and wish to contact us.
What Personal Data we collect from the visitors of our websites?
You might be asked to provide the following Personal Data when making your inquiry or applying for a job:
Your full name;
Contact information including e-mail address and/or telephone number;
How we use your Personal Data?
We require this information to assist you with any inquiry you may have.
How do we protect your Personal Data?
We have put in place appropriate technical and organisational measures for the protection of your Personal Data. In addition, we allow access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected Personal Data breach and will notify you and / or any applicable Regulator of any breach where we are legally required to do so.
What is a "cookie"?
A “cookie” is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
Yes, we use “cookies” to distinguish you from other users of our websites. This helps us to provide you with a good experience when you browse through our websites and allows us to improve our site.
Please note that we are using the following categories of cookies on our websites:
Essential Cookies: These cookies used solely to carry out or facilitate the transmission of communications over a network or strictly necessary to provide an online service which you have requested (e.g. our website or a service on our website);
Marketing Cookies/ Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed;
Functional Cookies: These are used to recognise you when you return to our website;
Analytics Cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Please note that the "Essential Cookies" are always enable on our websites and cannot be disabled. You can choose to accept or decline the rest categories of cookies and may change your preferences and options via your web browser.
The information collected through cookies is anonymous and no personally identifiable data are being processed.
Prior to installing the cookies on your computer and/or any personal device a relevant banner shall appear on your screen where you will be able to choose how you wish to treat the cookies, between the options “Accept” or “Decline All” or go to the “Settings” which will give you the option to make the changes you require.
In the below table, you can find the details of the “Essential cookies” and “Functional cookies” that we are using:
*Session is the duration of visitor’s activity on the website. The Session ends immediately once the visitor closes the web browser.
We do not sell, trade, or otherwise transfer to third parties your Personal Data unless we provide you with advance notice and obtain your prior consent. We may only share your Personal Data with affiliated companies within the M.S Security Group and/or partners and or contracting third parties where necessary for the purpose of providing you with a service or for the performance of a contract.
We may also disclose your Personal Data to a third party, when such a disclosure is appropriate for the purpose of complying with the law or necessary to protect our or third parties’ interests.
Controlling your Personal Data
If you believe that any Personal Data, we are holding on you is incorrect or incomplete, please e-mail us as soon as possible at the following email address: firstname.lastname@example.org. We will promptly correct any information found to be incorrect.
How long do we keep your Personal Data?
We will only retain your Personal Data for as long as necessary to fulfil the purpose for which we collected the same, including for the purpose of satisfying legal, accounting, reporting requirements.
To determine the appropriate retention period for each category of Personal Data, we consider the legal obligations imposed on us by the relevant local and international laws, our contractual obligations as well nature and level of sensitivity of the data and the potential risk associated with the unauthorised use or disclosure of that data.
In some circumstances we may anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
You may ask for a copy of our Data Retention Policy by making a request to: email@example.com.
Your Legal Rights
You have the following legal rights in relation to your Personal Data:
Request access to your Personal Data (commonly known as a “data subject access request”). This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.
Request correction of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us
Request erasure of your Personal Data. This enables you to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with local law. Please note, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your Personal Data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your Personal Data to you or to a third party (or as commonly known “data portability”). We will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us at firstname.lastname@example.org.
No fee is usually required to exercise any of these rights. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. However, it may take us longer than a month, if your request is particularly complex, or you have made a number of requests. In this case, we will notify you and keep you updated.
Changes to this Privacy Notice